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Progressive technology reduces cost and minimises delays
Barcode Scanning with the New Wearable Hywear Compact XT
All readers in the building are produced to be circularly polarised instead of left- or right-handed only to ensure cost efficiency and easy maintenance through a single antenna instead of two. In addition to that, each reader is outfitted with an internal buffer that allows for file information to be put on hold in case of a network connection error and then, after the connection has returned, to be pushed forward automatically. This way no information is lost.
The file labels that are generated by the new hardware not only contain the reader tags but also a barcode to ensure efficiency and security. The perfomance of the readers, as opposed to the ones previously used, is noticably improved by the incorporated filtration technique contained in the readers. It tracks the document to a certain location and notes the location in the data base until the document is moved and the new location is noted, avoiding redundant scans.
Three levels of readers provide for precise information
In order to ensure the highest accuracy when tracking documents within the building, the implementation of the tracking system including UHF long-range readers and 8-channel UHF multiplexers is based on three levels: individual rooms, complete floors including lifts and stairs, and the exits. These three areas of implementation provide a dense network of reading points that can track documents in their exact location and then feed that information to the data base.
Khaled Mohamed Ezz El Din stresses the importance of the incorporation of the old tags into the new system. Instead of equipping all files with new tags, already existing documents including an older tag are still in use and can be read by the newly installed hardware.
Authorisation checks at the exits
All exits, including emergency exits, have been outfitted with readers and that track documents that leave and enter the building. The transfer to and from the Court produces the majority of traffic. The readers automatically receive information on whether a file has been authorized to leave the building or not. If an unauthorized file leaves the building, an alarm is triggered.
To avoid delays, the readers do not check the data base for authorization but rather, the tag on the document itself includes this information. By using UHF mid-range desktop readers, employees can authorise documents to be allowed outside the building. This way, authorisation can also be removed.
Detailed information about document location on 46 floors
All floors, lifts, and staircases are outfitted with readers. Whether a document is moved within the realm of the same floor or across the span of two or more floors, the information of the document tag delivers precise information about the location of the file to the data base through the readers. In addition, all rooms and desks within the rooms are to be equipped with readers that can track the exact location of documents with high precision.
As of yet, about 70% of these readers in the individual rooms have been installed. Khaled Mohamed Ezz El Din estimates the installation to be finished in April 2018.
Future expansion through existing structure
OGTech already has plans for additional implementation of tracking systems that are made possible by the newly installed structure. In addition to document tracking, three phases are scheduled for future implementations: First, asset management is to be improved and sped up through easier tracking with the new system. Then, the tracking of employeés will follow.
An additional system is to be integrated that allows to track all 600 staff members and includes information about presence and absence of employeés. Furthermore, visitor tracking, similarly to the employeé tracking system, is on the agenda for the future as well. Visitors would be provided with visitor passes that are equipped with an RFID chip and, this way, information can be collected about the number of visitors and length of stay.
A common solution to improve collaboration
Unlike the Public Prosecution, the Court still uses an older RFID system that is not as elaborate, collects less information, and cannot work as efficiently and as quickly as the new solution the Public Prosecution has recently implemented. Khaled Mohamed Ezz El Din expresses his wish for an upgrade to improve collaboration between the two institutions and make the transfer of files easier. He expects that the system will be recommended to the courts after public prosecution practice the high efficiency, performance and utilization of the new system.