OIG ISSUES REPORT ON THEIR INVESTIGATION OF DEPT OF STATE 'CONTRACTING OFFICER REPRESENTATIVE (COR)' DEFICIENCIES
SUMMARY OF REVIEW
BACKGROUND
The Department of State (Department) spends substantial resources on contracts; in FY 2017
alone, the Department’s obligations included $15.5 billion for contractual services and
supplies.
1
To use taxpayer resources prudently, the Department must ensure that contractors
are appropriately selected, work is properly conducted and monitored, contract objectives are
achieved, and costs are effectively contained. Despite its importance, contract oversight
continues to be a significant management challenge for the Department.
OIG sought to
determine what underlying factors might have contributed to, or caused, deficiencies in the
performance of COR duties and whether actionable recommendations can be made to
address those underlying factors.
FINDINGS FROM RECENT AUDIT REPORTS
OIG reviewed inspection reports published from January 2016 through
December 2017 and found that 36 percent (15 out of 42) contained findings related to CORs.
These included CORs who did not monitor contractors’ technical progress, did not properly
review contractors’ invoices before approving them for payment, and did not maintain
complete COR files.
In Embassy Accra,10 for example, only one of the six CORs properly
monitored contractors’ progress and maintained complete COR files.
In Embassy Beijing,11 some
designated CORs neither monitored contractors’ progress nor maintained related monitoring
documentation in the COR files.
Of the 26 COR files OIG reviewed in Turkey,12 only 11 were
complete.
OIG also found that the staff overseeing contractors at several overseas missions
lacked the formal designation and training to do so.13
==Mandating Use of the Department’s Electronic Filing System Would Mitigate
Some of the Obstacles Posed By Dispersal of Contracting Officer
Representatives ==
sauce:
https://www.oversight.gov/sites/default/files/oig-reports/isp-i-18-33.pdf